Contracts and Insurance Administrator

PHALEN LEADERSHIP ACADEMIES

 www.phalenacademies.org

CONTRACT & INSURANCE ADMINISTRATOR
 

PLA is seeking a Contracts & Insurance Administrator who will play a vital role in managing PLA’s contracts lifecycle and overseeing insurance compliance across multiple states. You will serve as the first line of review for all incoming contracts, ensuring they meet PLA’s operational, legal, and financial requirements. Additionally, you will own and maintain our insurance tracking systems, coordinate with brokers and vendors, and prepare for timely renewals.
 

Key Responsibilities:

• Conduct preliminary reviews of vendor, service, and partnership contracts to ensure alignment with organizational policies and risk management standards.

• Collaborate with internal stakeholders and external partners to track, route, and finalize agreements promptly.

• Maintain a centralized, organized repository for all contracts and insurance documentation.n

• Manage PLA’s insurance portfolio, ensuring appropriate coverage for all schools and entities across multiple jurisdictions.

• Partner with insurance brokers to facilitate policy renewals, track claims, and resolve coverage issues

• Monitor key deadlines and renewal dates for both contracts and insurance, proactively initiating required action.s

• Assist with project management tasks as needed to support operational priorities.

LOCATION: Remote (must have capability to work from home and access to a computer)

DO YOU HAVE?

• Minimum 3 years of experience in contract administration, legal operations, or insurance oversight
  Working knowledge of business, general liability, and property insurance policies. 

• Demonstrated ability to manage multiple projects and priorities in a fast-paced environment

• Strong relationship-building skills with the ability to collaborate across departments and with external stakeholders

• Proficiency in Excel, PowerPoint, and Google Workspace (Docs, Sheets, Drive, etc.) 

• Exceptional written and verbal communication skills

AND ARE YOU? 

• A self-starter who can work independently with minimal supervision

• Highly organized, with a strong attention to detail and follow-through

• Comfortable in a remote work environment, with your own equipment and internet access

• A team player who thrives in a mission-driven, collaborative environment

• Resourceful and eager to learn, improve processes, and contribute to a growing organization

WHAT ARE YOU WAITING FOR? APPLY NOW!
 

WHO ARE WE? 

At PLA, we share an unwavering belief and passion for educating and empowering scholars from under-served communities driven by our Core Values: children first, respect, determination, continuous improvement, and gratitude. Our approach to leading successful schools builds on over 20 years of experience running educational programs for children, the latest scientific research, and the best practices throughout the nation.  

To create this kind of vibrant learning community, we hire only the best of the best educators & industry leaders and invest heavily in our faculty through ongoing professional development and support. We value people like you, people with a dedication to excellence and a passion for helping all our scholars develop the knowledge, skills, and character necessary to succeed while fueling their aspirations for the future. 

PLA is an equal opportunity employer and participates in E-Verify in all states that require it.

Please read carefully.

Phalen Leadership Academies (PLA) is an equal opportunity employer. PLA does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.

By completing this application you understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for PLA to hire me. If hired, I understand that either PLA or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of PLA has the authority to make any assurance to the contrary.

You attest by applying to this position that you have given PLA true and complete information on this application. No requested information has been concealed. I authorize PLA to contact references provided for employment reference checks. If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for the denial of employment or immediate dismissal.